Important:
As a Company Administrator, you can invite users for eHerkenning with or without a role.
Without a role: the user receives all authorisations by default.
With a role: the user only receives the authorisations linked to that role.
Roles must be created in advance. After registration, you can always adjust a user’s access by assigning roles or modifying individual authorisations.
Best practice: Create roles with predefined authorisations and assign them during the invitation process. This ensures users receive the correct access from the start.
Note:
- These steps do not apply to chain authorisations.
- If no role is assigned, the user will receive all authorisations by default.
What do you want to do?
- Grant full access? Invite the user without a role.
- Grant limited access? Invite the user with a role.
Step-by-step
Without a role (full access)
Use this option if the user should receive all authorisations.
- Go to the Self Service Portal and log in.
- Select your organisation.
- Go to Users.
- Click Invite users.
- Enter the email address(es).
- Do not assign a role.
- Send the invitation.
With a role (limited access)
Use this option if the user should only receive specific authorisations.
Step 1: Create a role
- Go to the Self Service Portal and log in.
- Select your organisation.
- Go to Roles.
- Click New role.
- Select the required services.
- Save the role.
Step 2: Invite the user
- Go to Users.
- Click Invite users.
- Enter the email address(es).
- Select the appropriate role.
- Send the invitation.
After inviting
The user completes the registration via the invitation email. Once they reach the authorisation step, you can approve the request in the Self Service Portal.
After approval, the user can immediately use eHerkenning.
If a role was assigned, the user will receive the corresponding authorisations after completing the registration.
Multiple organisations
You can invite users for multiple organisations, but only one at a time and only for organisations where you are a Company Administrator.
Switch organisation
- Click Switch in the top right of the portal.
- Select another organisation.
- Repeat the invitation steps.